Website terms and conditions and privacy and cookies policy
The terms ‘us’, ‘our’ and ‘we’ refer to The H M Hubbard Law Scholarship Fund, a charity and the owner of the website, comprising its trustees from time to time. Our registered office is 960 Capability Green, Luton, LU1 3PE. Our charity registration number is 313533. The terms ‘you’ and ‘your’ refer to the user or viewer of the website.
The content of the pages of the website is for your general information and use only. It is subject to change without notice. While every care is taken in compiling this content, we do not provide any warranty or representation as to its accuracy.
This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction, adaptation, alteration and creation of derivative work is prohibited other than for your own personal, non-commercial use.
As a condition of your use of the website, you agree not to:
- use the website to commit any act of fraud;
- use the website to distribute viruses, malware or other similar harmful software code;
- use the website for purposes of promoting unsolicited advertising or sending spam;
- use the website to simulate communications from us or another service or entity in order to collect identity information, authentication credentials or other information;
- use the website in any manner that disrupts the operation of the website or our activities;
- use the website in any manner that harms minors;
- represent or suggest that we endorse any business, product or service unless we have separately agreed to do so in writing;
- use the website to gain unauthorised access to or use of computers, data, systems, accounts or networks; or
- attempt to circumvent password or user authentication methods.
Any submission or communication made by you via the website must conform to standards of accuracy, decency and lawfulness, which shall be applied in our discretion, acting reasonably. In particular, you warrant that any such submission or communication is:
- your own original work and lawfully submitted;
- factually accurate or your own genuinely held belief;
- provided with the necessary consent of any third party;
- not defamatory or likely to give rise to an allegation of defamation;
- not offensive, obscene, sexually explicit, discriminatory or deceptive; and
- unlikely to cause offence, embarrassment or annoyance to others.
You may only create a link to the website from another website with our prior written consent. We reserve the right to require you to immediately remove any link to the website at any time, and you shall immediately comply with any request by us to remove any such link.
From time to time, the website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the relevant website(s). We have no responsibility for the content of the linked website(s).
Whilst we will try to ensure that the website is available 24 hours a day, we shall not be liable if for any reason the website is unavailable at any time. Access to the website may be suspended temporarily and without notice in the case of system failure, maintenance or repair or for reasons beyond our control.
We are committed to ensuring that your privacy is protected. We are required to adhere to the requirements of the General Data Protection Regulation ((EU) 2016/679) and the Data Protection Act 2018 (each as amended, supplemented, replaced or superseded from time to time) (Data Protection Laws) in connection with any personal information which you provide us with in our capacity as a ‘controller’ for the purposes of the Data Protection Laws. Should we ask you to provide any such information, you can be assured that it will only be held, used, transferred and otherwise processed in accordance with the Data Protection Laws and this policy.
We may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. Your continued use of the website and making an application after any such changes are made means you agree to this policy as amended. This policy is effective from 2 August 2018.
What we collect
We may collect the following personal information from you:
- name and job title
- contact information including email address
- demographic information such as postcode, preferences and interests
- other information relevant to applications
- marketing preference details (see further below)
If we need to collect any sensitive personal information from you (such as your ethnic origin), we will only do so with your explicit consent and such information will be processed strictly in accordance with the requirements of data protection laws.
We only ever collect personal information directly from you (including via the website) and, save in respect of any nominated referees we contact in connection with any application you make to us, not from third party sources.
What we do with the information we gather
We collect personal information from you and use such information when the law allows us to, most commonly where it is necessary for our legitimate interests (including for the purposes of administering our scholarship award application process, identifying you and managing any accounts you hold with us), where we need to comply with a legal or regulatory obligation and notifying you of changes to the website (including this policy).
We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us using the details above. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so. Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
If you agree to the same (either as part of the application process or otherwise in writing), we may periodically send promotional emails about the scholarship or other information which we think you may find interesting using the email address which you have provided. If you have consented to receive such marketing from us, you can opt out at any time (see further below).
In addition to the above, we may disclose your personal information to your nominated referees, to our agents and service providers, to third parties to whom we may choose to transfer our assets and to law enforcement agencies in connection with any investigation to help prevent unlawful activity.
We require all agents and service providers to respect the security of your personal information and to treat it in accordance with the law. We do not allow such third parties to use your personal information for their own purposes and only permit them to process your personal information for specified purposes and in accordance with our instructions.
We do not transfer your personal information outside the European Economic Area.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect from you. We limit access to your personal information to those persons and other third parties who have a business need to know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal information breach and will notify you and any applicable regulator of a breach where we are legally required to do so. Notwithstanding this, while we will use all reasonable efforts to safeguard your personal information, you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal information that is transferred from you or to you via the website.
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. For successful applicants, we will retain your personal information for seven years.
To determine the appropriate retention period for personal information, we consider the amount, nature, and sensitivity of the personal information, the potential risk of harm from unauthorised use or disclosure of your personal information, the purposes for which we process your personal information and whether we can achieve those purposes through other means, and the applicable legal requirements.
Your legal rights
Under certain circumstances, you have rights under data protection laws in relation to your personal information.
You have the right to (amongst other things):
Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected, though we may need to verify the accuracy of the new information you provide to us.
Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal information to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
Request restriction of processing of your personal information. This enables you to ask us to suspend the processing of your personal information in the following scenarios: (a) if you want us to establish the information’s accuracy; (b) where our use of the information is unlawful but you do not want us to erase it; (c) where you need us to hold the information even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your information but we need to verify whether we have overriding legitimate grounds to use it.
Request the transfer of your personal information to you or to a third party. In certain circumstances, we will provide to you, or a third party you have chosen, your personal information in a structured, commonly used, machine-readable format.
Withdraw consent at any time where we are relying on consent to process your personal information. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
For further information on each of the above rights, including the circumstances in which they apply, see the guidance from the UK Information Commissioner’s Office (ICO) on individuals rights under the General Data Protection Regulation. If you would like to exercise any of those rights, please contact us in writing to Vince Cheshire, TMF Global Services (UK) Limited, 960 Capability Green, Luton, LU1 3PE, e-mail us at firstname.lastname@example.org or telephone us on +44 (0)1582 439270.
How to complain
We hope that we can resolve any query or concern you raise about our use of your personal information.
The Data Protection Laws also give you the right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner, who may be contacted at https://ico.org.uk/concerns/ or by telephone on +44 (0)303 123 1113.
A cookie is a small file which asks permission to be placed on your computer’s (or other electronic device’s) hard drive. If you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages of the website are being used. This helps us analyse data about website page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from our system. We work with certain third party suppliers who may also set cookies on the website. These third party suppliers are responsible for the cookies they set on the website. If you want further information, please go to the website for the relevant third party.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
The cookies we use include (or are otherwise derived from):
- Google Analytics
- Facebook Pixel
For information on how to manage your cookie settings, please follow the relevant link for your browser:
- Internet Explorer
- For other browsers and mobile devices we recommend you use a search engine and enter something like “how to change cookie settings in [browser/device name here]”.
Controlling your marketing preferences
If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to Vince Cheshire, TMF Global Services (UK) Limited, 960 Capability Green, Luton, LU1 3PE, by emailing us at email@example.com or by telephoning +44 (0)1582 439270.